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Event Services & Rentals

Ikerd Creative offers event services and rentals through our sister company, "Moving Occasions." Click here for Moving Occasion's Pinterest page to see some of our inventory items. To visit Moving Occasion's Facebook page, click here.

We have several years of experience managing events with up to 350 guests. We can assist you with planning and setup, rentals, florals, linens, decor, beverage service and catering support staff (we provide staff services only; food and beverages are not provided by us). Please contact us to request a quote or consultation.

Following is a list of our services and prices: (Last update: June 12, 2016)

EVENT MANAGEMENT

Event Manager — $ negotiable

Our proposal may include an event manager for no additional charge, to coordinate event details, assure deliveries, attend your event, assist your vendors and guests, greet guests, assign seating, oversee our staff, and float wherever needed to ensure your event goes as smoothly as possible.

PLEASE NOTE: We do not provide day-of coordination of wedding ceremony participants, or assistance with wedding rehearsals or wedding ceremonies.

Ikerd Creative carries a Liability Insurance policy of up to $1,000,000, plus an additional $1,000,000 Liquor Liability insurance policy. We recommend that Clients purchase a liability insurance policy of their own, to protect themselves from claims by guests and/or damage to the venue.


FLORAL DESIGN AND INSTALLATION

Wedding Personal Flowers — $ price varies depending on number of items needed and flowers used.

Typical prices are $75 bride's bouquet, $45 bridesmaids, $20 corsages, and $15 boutonnieres and nosegay bouquets.

Includes selection, ordering and preparation of fresh florals. Includes floral design, arrangement, embellishment (jewels, ribbons, etc.); florals will be ready for pickup at our facility on the morning of event; add our Miscellaneous Decor Arrangement Services and we can deliver to the wedding party or day-of wedding coordinator.

Wedding Church Flowers — $ price varies depending on number of items needed and flowers used.

Typical prices are $300 floral arbor (on existing arbor framework), $200 arbor swag with floral accents (on existing arbor framework), $100 large statement arrangements and full floral wreaths, $75 partial floral door wreaths, $50 per 8-foot rail garland or medium statement arrangement, $30 per rail swag with floral accent and medium table arrangements, $20 per small pew wreath and small table arrangements, and $15 pew swag with floral accent.

Includes selection, ordering and preparation of fresh florals. Includes floral design, arrangement (in provided vases; or includes use of vases in our inventory, if needed), embellishment (jewels, ribbons, etc.); florals will be ready for pickup at our facility on the morning of the event; add our Miscellaneous Decor Arrangement Services for delivery to your church or venue, and installation on day before (if available and weather permitting), and/or day-of final (outdoor area) installation, and removal after service.

Reception / Dining Flowers — $ price varies depending on number of items needed and flowers used.

Typical prices are $75 per large statement florals, $50 per dining table centerpieces, $35 per medium centerpiece arrangements, $25 per small centerpiece floral accents.

Includes selection, ordering and preparation of fresh florals. Includes floral design, arrangement in provided vases (or includes use of vases in our inventory, if needed), embellishment (jewels, ribbons, etc.); florals will be ready for pickup at our facility on the morning of the event; add our Miscellaneous Decor Arrangement Services for delivery to your venue, installation, placement on tables, and removal.

EVENT DECOR AND SETUP SERVICES

Dining Table Decor and Arrangement

Premium Decor—$4 per person
Includes use of table decor items selected from our inventory to complement your floral centerpieces, i.e., votive holders, plate chargers, runners, centerpiece mirrors; includes votive* and pillar candles*; includes runner ironing and arrangement* of all items on tables by our staff (including any other table-ready items provided by you); does not include tablecloths.

Simple Decor—$2 per person
Includes use of table decor items selected from our inventory to complement your floral centerpieces, i.e., votive holders, centerpiece mirrors; includes votive* candles*; includes arrangement* of all items on tables by our staff (including any other table-ready items provided by you); does not include tablecloths.

Centerpiece Decor—$1 per person
Includes use of up to 3 votive holders per table and centerpiece mirrors or platforms; includes votive* candles*; includes use of lanterns or pillar candle stands if floral or other main centerpiece is not provided by you; includes arrangement* of one table-ready main centerpiece item per table, provided by you); does not include tablecloths.

Table Decor Arrangement—$1 per person
Includes arrangement* of your provided table-ready decor items and florals on tables; does not include assembly, crafting, unboxing, decor sticker removal, placement of tablecloths or ironing. Removal and re-boxing of decor items after event is available if our Miscellaneous Decor Arrangement Services are purchased.

* Number and size of candles is guaranteed for decor items rented from us, only. Tablecloths, cloth napkins and silverware must be placed prior to arrangement of decor on table. Use and placement of tablecloths, napkins and silverware can be included if our Miscellaneous Decor Arrangement Services are purchased..

Miscellaneous Decor Arrangement Services—$60 per hour

Includes arrangement of miscellaneous decor items on tables, walls, cocktail tables, cake table, gift table, and other surfaces and areas other than dining tables. Includes placement of tablecloths and special skirting and draping of head and/or cake table. Tablecloths and other fabric embellishments are not included but can be rented for an additional charge. If scheduled in advance, may also include preparation of decor before event (unboxing, sticker removal and normal cleaning), and cleanup and rebooting after event.

Decor Crafting Services—$60 per hour

Includes crafting and assembly services to suit your color scheme and decor theme, such as painting inside clear vases, adding ribbons and other embellishments to existing decor items (either ours or your provided items). Crafting must be scheduled so it can be completed well in advance of the event day.

Event Area Planning and Setup

Whenever possible, we prefer to set up event areas at least one day prior to the event day. This service also includes creation of event area floor plan(s), if desired, to provide best use of the space and suit the event agenda.

Event Furniture Moving and Placement—$2 per person (based on total number of guests)
Includes moving of chairs, dining tables and other specialty tables into the event area, and placement/arrangement of chairs and tables.

Event Furniture Arrangement—$0.50 per person (based on total number of guests)
Includes arrangement of chairs, tables and specialty tables that are already placed in the event area.

Placement of Arbor, Pews and Heavy, Oversized, or Hanging Items—$60 per hour
Includes moving and placement of heavier and oversized items available near the event area; includes arrangement of our 12' oak church pews (rental and delivery charges are extra), moving and securing (if possible) standing arbors and railings (and removing after use), securing hanging items—including use of our ladders (and removing after use), and other such decor setup (as allowed by venue).

Ceremony or Assembly Chair Setup

Whenever possible, we prefer to set up ceremony or assembly chairs at least one day prior to the event day. Also includes creation of event area floor plan(s), if desired, to provide best use of the space and suit the event agenda.

Chair Moving and Placement—$1 per person (based on total number of guests)
Includes moving of chairs into the ceremony or assembly area, and placement/arrangement of chairs. Chair rental is not included.

Chair Arrangement—$0.25 per person (based on total number of guests)
Includes arrangement of chairs that are already placed in the event area.

EVENT RENTALS

Chiavari Chairs—$5 each ($150 minimum rental includes delivery)

Rental and use of our beautiful mahogany stained Chiavari Chairs during your event. $150 minimum rental includes delivery (no later than the day before the event, if possible) and removal after event, by our staff (otherwise, additional rental charges apply). Arrangement of chairs in event area is an additional charge. Additional delivery charges may apply, depending on location.

Chiavari Chair Cushions—$0.50 each ($1 each if our Chiavari Chairs are not rented)

Rental and use of our natural white Chiavari Chair cushions during your event. $150 minimum rental includes delivery (no later than the day before the event, if possible) and removal after event, by our staff (otherwise, additional rental charges apply). Attachment of cushions onto chairs is an additional charge. Additional delivery charges may apply, depending on location.

Black Padded Folding Chairs—$5 each ($150 minimum rental includes delivery)

Rental and use of our black padded folding chairs during your event. $150 minimum rental includes delivery (no later than the day before the event, if possible) and removal after event, by our staff (otherwise, additional rental charges apply). Arrangement of chairs in event area is an additional charge. Additional delivery charges may apply, depending on location.

Oak Church Pews—$125 each pew; plus $200 minimum delivery, placement, pickup charge

Oak Church Pew rentals require an additional $120 minimum delivery, placement and pickup charge.

Includes rental and use of 12' or 6' oak church pew during your event (price is per pew; we have seven 12' pews available and one 6' pew). $200 minimum delivery, placement and pickup charge required, with delivery the day before the event, if possible, placement by our staff in event area at time of delivery, and removal after use. Additional delivery and pickup charges may apply, depending on venue location. Note: Pews are made of solid oak and are very heavy; our staff is required for placement and removal.

Tables—$10 each plus $60 minimum delivery, unloading, pickup and reloading charge

Table rentals require an additional $60 minimum charge for delivery, unloading, pickup, and reloading. Additional delivery charges may apply, depending on location. Event Area Setup is an additional charge.

60" Round Tables — $10 each table
Rental and use of our 60" round tables during your event.
When used for dining, up to 8 per table is recommended; 120" tablecloth recommended (not included).

48" Round Tables — $10 each table
Rental and use of our 48" round tables during your event.
When used for dining, up to 6 per table is recommended; 108" tablecloth recommended (not included).

6' Rectangular Tables — $10 each table
Rental and use of our 6' rectangular tables during your event. When used for dining, up to 6 per table is recommended. Rectangular tables can be placed between rounds for a "barbell" style when space is limited (losing one seat at each round table). Tablecloths are not included with table rental.

8' Rectangular Tables — $10 each table
Rental and use of our 8' rectangular tables during your event. When used for dining, up to 8 per table is recommended. Rectangular tables can be placed between rounds for a "barbell" style when space is limited (losing one seat at each round table). Tablecloths are not included with table rental.

40" Round Tables — $10 each table
Rental and use of our 40" round tables during your event. Typically used for cocktails and appetizers. When used for dining, up to 4 per table is recommended; 90" tablecloth recommended (not included).

40" Hightop Tables — $10 each table
Rental and use of our 40" hightop tables during your event. Typically used for cocktails and appetizers without chairs; 120" tablecloth recommended (not included).

Tablecloths

$2 per person (based on total number of guests; $16 minimum)—Includes use of ironed cloth tablecloths for all tables in event area(s), as needed (includes cocktail tables, gift table, cake table, etc.). Delivery and placement on tables, by our staff can be included if Miscellaneous Decor Arrangement Services are purchased.

$8 each—Includes use of unironed cloth tablecloths. Ironing is not included (please plan your own staff and setup time to include an average of 10 minutes per tablecloth for ironing and preparation.) Delivery and placement on tables, by our staff can be included if Miscellaneous Decor Arrangement Services are purchased.

Cloth Napkins—$0.50 per person

Includes use of ironed cloth napkins, stacked. All placement is to be done by catering/food service staff. Container (provided) is to be used by catering/food service bus staff to return soiled napkins. Delivery and placement on tables, special folding, rolling of silverware into napkins, by our staff can be included if Miscellaneous Decor Arrangement Services are purchased.

Ceramic Dinner Plates—$1 per person

Includes use of ceramic white dinner plates; all placement is to be done by catering/food service staff. Must be returned clean. Please note: dinner plate rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Dishwasher service. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Embossed Glass Salad Plates—$1 per person

Includes use of gorgeous, clear, embossed glass salad plates; all placement is to be done by catering/food service staff. Must be returned clean. Please note: embossed glass salad plate rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Dishwasher service. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Plain Glass or Ceramic Salad Plates—$0.50 per person

Includes use of dessert size clear or ceramic salad plates; all placement is to be done by catering/food service staff. Must be returned clean. Please note: salad plate rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Dishwasher service.< Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Ceramic Dessert Plates—$0.50 per person

Includes use of ceramic white dessert plates; all placement is to be done by catering/food service staff. Must be returned clean. Please note: dessert plate rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Dishwasher service. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Premium Stainless Silver Flatware—$0.25 per piece

Includes use of your choice of stainless steel salad fork, fork, spoon, knife or wooden handle steak knife; price is per piece (i.e., set of salad fork, fork, spoon and knife would be $1); all placement, and/or rolling in cloth napkins, is to be done by catering/food service staff. Silverware must be returned clean. Please note: silverware rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Dishwasher service. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Drinking Glasses

$0.50 each—Includes use of pedestal drinking glasses; all placement is to be done by catering/food service staff. Drinking glasses must be returned clean. Please note: drinking glass rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Service Assistant or Event Dishwasher services. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Champagne Flutes

$0.50 each—Includes use of champagne flutes; all placement is to be done by catering/food service staff. Champagne flutes must be returned clean. Please note: champagne flute rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Service Assistant or Event Dishwasher services. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Wine Glasses

$0.50 each—Includes use of pedestal wine glasses; all placement is to be done by catering/food service staff. Wine glasses must be returned clean. Please note: wine glass rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Service Assistant or Event Dishwasher services. Delivery can be included if Miscellaneous Decor Arrangement Services are purchased.

Coffee Cup and Saucer

$0.50 each—Includes use of white ceramic coffee cup and matching saucer; all placement is to be done by catering/food service staff. Coffee cups and saucers must be returned clean. Please note: wine glass rental is available only if a dishwashing facility is available on premises; catering staff is responsible for washing them by event end time, or you can purchase our Event Service Assistant or Event Dishwasher services. Delivery can be included if Miscellaneous decor Arrangement Services are purchased.


DISPOSABLES

Disposable Dinner Plates

$2 per person—Premium quality, embellished decorated rim, hard plastic dinner plates.

$1 per person—Excellent quality, solid color, hard plastic dinner plates.

$0.50 per person—Good quality, solid color, hard plastic dinner plates.

Disposable Salad Plates

$1 per person—Decorated, excellent quality plastic salad plates.

$0.50 per person—Excellent quality, solid color, hard plastic dinner plates.

$0.25 per person—Good quality, solid color, hard plastic dinner plates.

Disposable Appetizer Plates

$1 per person—Premium quality, embellished rim, hard plastic appetizer plates.

$0.50 per person—Excellent quality, clear or solid color, hard plastic appetizer plates.

$0.25 per person—Good quality, clear or solid color, hard plastic appetizer plates.

Disposable Dessert Plates

$1 per person—Premium quality, embellished rim, hard plastic dessert plates.

$0.50 per person—Excellent quality, clear or solid color, hard plastic dessert plates.

$0.25 per person—Good quality, clear or solid color, hard plastic dessert plates.

Disposable Silverware

$1 per person—Premium quality silver-look, hard plastic fork, knife and spoon.

$0.50  per person—Good quality, non-metallic solid color, hard plastic fork, knife and spoon.

$0.50 per person—Premium quality silver-look, hard plastic fork or spoon.

$0.25  per person—Good quality, non-metallic solid color, hard plastic fork or spoon.

Paper appetizer napkins

$0.25 per person—Fine quality decorated or solid color appetizer (cocktail-size) napkins.

Paper dinner napkins

$0.25 per person—Fine quality,bi- or tri-folded paper dinner napkins.

Paper dessert napkins

$0.25 per person—Fine quality decorated or solid color dessert (cocktail-size) napkins.

Disposable Bar Glasses

$1 per person—Variety of excellent quality clear, hard plastic cups (typically 14 oz., 9 oz. and 6 oz. sizes). Count based on approximately three glasses per person.

$0.50 per person—Excellent quality clear, hard plastic drinking cups (typically 12 or 14 oz. size).

Candles—Candles must be ordered well in advance of event day, to ensure availability.

$0.50 each—Votive candles. Candles must be ordered well in advance of event day, to ensure availability.

$3 each— Pillar candles. Candles must be ordered well in advance of event day, to ensure availability.



BEVERAGE SERVICE AND CATERING SUPPORT STAFF

Bartending — $2 per person/per hour (first two hours; based on total number of guests; $100 minimum); $0.50 per person/per hour each additional hour.

Includes at least two (2) bartenders for every 150 guests; at least one bartender at each bar station in use simultaneously. Liquor Liability Insurance of up to $1,000,000 is included with our bartending service. We recommend that Clients purchase a liability insurance policy of their own, to protect themselves from claims by guests and/or damage to the venue.

Our bartenders are STAR certified (http://abc.ky.gov/Pages/star.aspx), well-groomed, articulate and polite in manner. Males are typically dressed in black slacks, a white button down shirt and red bow-tie, while females are dressed similarly or in a sensible black or event-color inspired dress.

If bar area is not already available, includes delivery, set-up (no later than the day before the event, if possible), and use of black table-clothed, skirted 8' and 6' rectangular tables, on risers (as needed to complete configured bar area).

Bartending includes arrangement and display of glassware provided by you or purchased from us (see EVENT RENTALS and/or DISPOSABLES), display of beverages on bar and/or back bar, and at-bar service of alcoholic and non-alcoholic beverages provided by you; also includes at-bar service of beverages provided by caterer (caterer containers are not to be stored behind the bar). We provide glass carafes for dispensing beverages. NOTE: We do not recommend beer on tap, except for outdoor events.

Included: cocktail napkins, stir sticks (tall and short), salt, pepper, sliced lemon, sliced lime, martini olives, stemmed maraschino cherries, tabletop containers (for iced, self-serve beer), glass carafes for dispensing non-alcoholic beverages, silver trays for champagne toast service (if desired), bar-top bottle carousels (if desired; holds most fifth-sized liquor bottles), standing ice bins and scoops (if needed), cork screws, bottle openers, bar rags and other miscellaneous bar items.

  • Alcoholic beverages, non-alcoholic beverages (including drink mixers), and ice is to be provided by you.
  • All glassware or disposable glasses must be provided by you or may be purchased from us in EVENT RENTALS or DISPOSABLES (above).
  • Beverage delivery should occur at least a few days before an event to provide time for chilling. (If you provide a list at least a few days in advance, we'll be happy to make signage for the bar)
  • Guests typically ask bartenders to provide a tip jar. Please let us know if you would prefer they don't display one.
  • We cannot serve alcoholic drinks to anyone under the age of  21.
  • You, your caterer and our bartenders cannot charge guests for alcoholic drinks.
  • Guests who bring alcoholic beverages with them should deliver them to the bar upon arrival. The bartenders will be happy to keep track of it for them.
  • Pouring beer in cups is not recommended, except when seated for dining.
    (It tends to get sloshed everywhere!)
  • We do not allow caterers to store large beverage dispensers or other items behind the bar.

Event Service Assistant — $15 per hour (add travel time; $60 minimum per assistant)

Includes one (1) event service assistant to lift and move things, light candles, check catering setup, assure room is ready for guest arrival, bus tables to remove disposables, bus tables to clear glassware rented from us, wash our glassware in dishwasher, remove trash, clean up spills, run errands on premises, and provide other services as needed; typically dressed in a clean polo or button down shirt and khaki or dark colored pants, with a black bib apron as needed.

Event Dining Assistant — $30 per hour (one Event Dining Assistant needed for every 20 guests; $60 minimum per assistant)

Required if caterer is not providing bus service and you are renting items from us that require dishwashing (Event Dishwasher is an additional charge). Recommended if caterer is not providing at-table beverage and/or bus service. Includes an event dining assistant to bus plates, silverware and other used dining items at tables; may also refill drinks, and serve food and drinks to guests at the table; typically dressed in a white button down shirt, black vest, and khaki or dark colored pants.

Event Dishwasher — $15 per hour (add travel time; $60 minimum)

Required if caterer is not providing dishwashing service for our rental items. Includes an event dishwasher who works in dishwashing area, only; washes our rental items (plates, glasses and silverware) in dishwasher. Event Dishwasher does not wash any caterer's dishes.



CATERING

Catering Services — Not offered

We do not provide ANY food or beverages.

 

PAYMENT TERMS

If your event date is within 21 days of the date of our invoice, payment of the entire Invoice Amount is due immediately, otherwise, a 50% or more payment is due immediately.

Your 50% payment must be received within 14 days of the date of this invoice to guarantee availability of the event day/date(s) and/or items listed on our proposal and quote (QUOTE).

The remaining balance (or portions of it) can be paid by you (CLIENT) at any time but the entire balance is due no later than three weeks (21 days) prior to the event day/date(s).

NOTE: Item rentals, goods and services not listed on our QUOTE will be invoiced separately by IKERD CREATIVE. Charges for any rentals, goods and services coordinated by IKERD CREATIVE, but provided by another provider, will be invoiced separately by the provider.

Payments may be made in U.S. Dollars:
• in cash, in person at our facilities, by personal or certified check, or by swiped credit card; or
• by calling (606) 416-5100 with your credit card information; or
• by online payment using our form on Ikerd Creative's Web site:  http://www.ikerdcreative.com/payments.html; or
• by mailing a personal (or certified) check payable to IKERD CREATIVE, to: 
   Ikerd Creative
   517 E. Racetrack Road
   Somerset, KY 42503

CANCELLATION AND REFUND TERMS

Cancellations must be made in writing by postal mail or e-mail, with confirmation by return message from IKERD CREATIVE. Cancellation of the services and/or rentals will result in forfeiture of some or all of the payments received.

Cancellation of the services and/or rentals by the CLIENT less than 21 days prior to the date of the event will result in 100%* of the payments received being forfeited by the CLIENT to IKERD CREATIVE.

Cancellation of the services and/or rentals by the CLIENT 21-60 days prior to to the date of the event will result in 75%* of the payments received being forfeited by the CLIENT to IKERD CREATIVE.

Cancellation of the services and/or rentals by the CLIENT 60 or more days prior to to the date of this event will result in 50%* of the payments received being forfeited by the CLIENT to IKERD CREATIVE.

*Costs for Additional Decor Purchases may also be due.


SERVICE AGREEMENT

CLIENTS must read and accept the terms and policies of our Service Agreement, available here.



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Ikerd Creative • 517 E. Racetrack Road • Somerset, KY 42503 • (606) 416-5100
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